Six (6) Month Review 400-28-25
Six (6) Month Review 400-28-25-05
(Revised 11/1/11 ML #3295)
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A review must be completed every 6 months. The 6 month review is due in the last month of the certificate period.
CCAP does not require a face-to-face interview in order to determine eligibility.
An SFN 841, "Child Care Assistance Program Review” form is automatically sent to the caretaker in the month prior to the last month the certificate is valid. The caretaker must submit the completed and signed SFN 841, "Child Care Assistance Program Review” form in order for eligibility to be continued. The review form is considered signed if the signature is found anywhere on the review form, other than in answer to a question.
If an unsigned review is received and has been date stamped by the county social service office, the unsigned review must be returned to the caretaker. If the same review, now signed by the caretaker, is returned to the county social service office, that office shall date stamp the review with the date the signed review is received. Document in the case file the correct review received date.
A completed, signed and dated SFN 841, "Child Care Assistance Program Review" is due in the county social service office by the 10th day of the final month covered by the current certificate. If the review form is not received by the 15th, a closing notice must be sent informing the caretaker that failure to submit a completed and signed form by the last day of that month will result in case closure at the end of the month the review was due.
A decision to approve a review or to close the case must be completed within 30 days following the date the review is received in the county social service office unless extenuating circumstances exist. The caretaker has 30 days following the date the review is submitted to provide all verifications unless extenuating circumstances exist. The first calendar day following receipt of the review is day 1 of the 30 day processing timeframe.
If additional time is allowed beyond the 30 day period due to extenuating circumstances, an additional 15 days can be allowed. Therefore, action must be taken no later than 45 days following the date the review form is received. Document in the case file the cause(s) of any delay.
If a Child Care Assistance Program (CCAP) case is closed for failure to submit a completed review, the case remains closed as of the last day of the month in which a review is due, if:
- The 30th day from receipt of the review extends into a future month and the family fails to provide the required information by the 30th day; or
- The family is determined ineligible at any time during the month the review is due and through the 30th day.
If the signed and dated SFN 841, “Child Care Assistance Program Review” is received prior to the last day of the month the review was due and verification of information is needed, a Closure Notice must be sent. The notice must include:
- The specific information and verifications that are needed,
- The information and verifications must be provided within 10 days; and
- Failure to provide the information and needed verifications within 10 days will result in case closure at the end of the month the review was due, even if the 10th day extends into a future month.
The caretaker must be allowed at least 10 days from the date of the notice to provide necessary verifications. When the 10th day falls on a weekend or holiday, the information is deemed to have been provided timely if received by the county social service office by close of business the first business day following the weekend or holiday.
Adequate or advance notice is not required for any action taken on a review.
